Privacy Policy.
Last updated: 12 August 2026
JOIN Engineering & Consulting (“JOIN”, “we”, “us”) is committed to protecting your personal data. This Privacy Policy explains how we collect, use, share and protect personal data when you visit our website, contact us, apply to work with us or collaborate with us — in accordance with the EU General Data Protection Regulation (GDPR) and applicable Portuguese law.
1. Data controller
The data controller is JOIN Engineering & Consulting, Edifício Transparente, Via do Castelo do Queijo, 395, 4100-429 Porto, Portugal. For any privacy matter, contact us at info@joinengineering.com.
2. Personal data we collect
- Contact and enquiry data — name, email address, company, phone number and the content of your message when you contact us.
- Application data — CV, LinkedIn profile, professional experience, areas of expertise, location, work preferences and any information you choose to share when applying, including spontaneous applications.
- Business relationship data — contact details and professional information of client, supplier and partner representatives, needed to manage collaborations.
- Technical data — IP address, browser type, device and usage information collected through cookies and similar technologies when you visit the website (see our Cookie Policy).
3. Purposes and legal bases
- Responding to enquiries — legitimate interest in communicating with you (Art. 6(1)(f) GDPR).
- Recruitment and talent pooling — steps prior to entering a contract (Art. 6(1)(b)) and your consent to keep your profile for future opportunities (Art. 6(1)(a)).
- Managing client and supplier relationships — performance of a contract (Art. 6(1)(b)) and legitimate interest.
- Legal compliance — tax, accounting and other legal obligations (Art. 6(1)(c)).
- Website operation and security — legitimate interest in maintaining a secure, functional website.
4. International transfers
JOIN works with international clients and partners, mainly within the European Union and the European Economic Area. Where personal data is transferred outside the EU/EEA — for example to clients, partners or service providers in third countries — we ensure an adequate level of protection through European Commission adequacy decisions, Standard Contractual Clauses or other safeguards permitted by the GDPR. You may request a copy of the applicable safeguards through our contact details.
5. Who we share data with
- Clients — where you are an engineering professional proposed for a project, we share relevant professional information with the prospective client, with your knowledge.
- Service providers — IT, hosting, communication and administrative providers acting as processors under contract.
- Authorities — where required by law.
We do not sell personal data.
6. Data retention
We keep personal data only for as long as necessary for the purposes described above: enquiry data for up to 2 years; application data for up to 2 years after our last interaction (unless you ask us to delete it earlier or consent to a longer period); contractual and invoicing data for the periods required by Portuguese law (generally 10 years).
7. Your rights
Under the GDPR you have the right to access, rectify, erase, restrict and object to the processing of your personal data, the right to data portability and the right to withdraw consent at any time (without affecting prior processing). To exercise these rights, contact info@joinengineering.com. You also have the right to lodge a complaint with a supervisory authority — in Portugal, the CNPD (Comissão Nacional de Proteção de Dados, www.cnpd.pt) — or with the authority of your country of residence within the EU.
8. Security
We apply appropriate technical and organisational measures to protect personal data against unauthorised access, loss, alteration or disclosure, and we require the same from our processors.
9. Cookies
Our website uses cookies and similar technologies. For details on the types of cookies used and how to manage them, see our Cookie Policy.
10. Changes to this policy
We may update this Privacy Policy from time to time. The current version, with its date, is always published on this page. Material changes will be highlighted on the website.